These conditions govern all bookings made with Shirwell Limited (“Shirwell” “us “we”) registered in England under number 0704476 whose registered office is at Hendford Manor, Hendford, Yeovil BA20 1UN. You (“you” “the booker” and all members of your party collectively called “the guests”) accept these conditions yourself and on behalf of all members of your party whether you are booking as a guest or on behalf of others.
Shirwell confirms that Haslams of 159 Friar Street, Reading, RG1 1HE has been appointed as Shirwell’s agent for the purposes of these conditions and are authorised to act on behalf of Shirwell.
Any booking, howsoever made, will only come into existence when payment has been made in full and your confirmation has been dispatched by us.
Restrictions may apply including, but not limited to, minimum night stay and age restrictions; you will be advised of these at the time of booking where applicable. We reserve the right to refuse any booking at any time.
All guest names, contact telephone numbers are required at the time of booking including whether they are adults or minors. Contact email addresses of the adult guests will also be required.
As soon as your confirmation and invoice are received, please check the details carefully. If anything is not correct you should tell us immediately. However, we regret we cannot accept any liability if we are not notified of any inaccuracy in the documentation. If there is an error in the confirmation or invoice, we reserve the right to correct it as soon as we become aware of it and will do so within 7 days of issue of the confirmation or invoice or, if your arrival date is within 7 days of booking, no later than 24 hours before your arrival date.
We will endeavour to do everything we can to help guests with special requirements. Please ensure we are made aware in writing, of any special requirements at time of booking so we can help you select the most suitable apartment for your needs. Although we will endeavour to meet any reasonable requests, no guarantees can be given that any request will be met. Conditional bookings cannot be accepted i.e. any booking which is specified to be conditional on the fulfilment of a particular request.
Payment in full is required at the time of booking unless otherwise agreed. If payment does not reach us at the required time we reserve the right to suspend or cancel any booking made. Any late payments will result in interest being charged at 8% above Bank of England base rate for the period concerned.
Payment should be made in GBP, Pounds Sterling by:
• Credit or Debit card.
A transaction fee of 4.5% on the total payable will apply to Diners Club, Visa Credit Card and MasterCard payments. American Express (Amex) will incur a fee of 6.5% on total payable. There is no transaction fee on Visa Debit Card or Maestro/ Solo payments. Credit card details must match the security checks. We may pass your debit/credit card details to a third party to process any payments. Credit card fees are not refundable in any circumstances.
• Company Cheque: payable to ‘Haslams Estate Agents Limited’.
• Bank Transfer: (bank details are available on request).
A Security Deposit to cover “additional charges “ ( see Clause #1.23), including breakages, damages, extra cleaning and further accommodation charges incurred during your stay, may be taken and you will be advised whether this is payable at the time of booking or on arrival at the apartment.
Payment of Additional Charges
Valid credit/debit card details must be supplied at the time of booking and/or upon arrival at the apartments to cover “additional charges” (see Clause #1.23).
These charges will be deducted from any Security Deposit held or from a debit/credit card supplied and any balance on the security deposit will be refunded. A written statement of the “additional charges” will be sent to you. In the event that payment under a debit/credit card is declined, or no card details are provided, we reserve the right to invoice the booker or guests direct for these charges.
The rates we advertise are to the best of our knowledge correct at the date of publication but we reserve the right to change any rates from time to time. Prior to the booking being confirmed rates quoted are based on the rates prevailing at the time but are subject to change. Once a booking has been confirmed we will not change the rate quoted unless you amend the booking or our cost of supplying the accommodation changes as a result of tax changes or currency fluctuations beyond our control. Value Added Tax, VAT is charged at the rate in force at the time of booking.
*Changes, Extensions and Cancellations
All requests for changes, extensions and cancellations must be made in writing directly to us. (Accordingly, if your booking is not changed, extended or cancelled through us you will be liable to pay us the full amount of the booking.)
If you wish to change any detail of your confirmed booking, we will do our best to make the change subject to an administration fee of £30 plus VAT per booking which will be payable to us once any change has been made together with any other resulting costs which may result in an increase or decrease in rate depending on the date and length of stay. Changes to the arrival date to later than the original date confirmed will be treated as a cancellation under Clause #1.11 and #1.12 below.
All changes of date are subject to availability. Should any change be rejected, the original booking will be re-instated. Guest name changes or child age changes will not incur any charges or administration fee.
If you wish to extend a stay, please give us as much notice as possible in order to facilitate your request. All extensions are subject to availability and rate change.
Where notice to extend a stay has been given, we reserve the right to take all additional payments and charges from any credit/debit card used to make the original booking, or an invoice for the extended period will be sent to your billing address and payment must be made by return.
Our cancellation policy is set out below. Shirwell reserves the right to treat an early departure or reduction in the number of nights or apartments booked as a cancellation and apartments may be re- let and cancellation charges will apply. Non-arrivals will be treated as a cancellation and you will not be entitled to any refunds.
Please note that transaction fees are not refundable in the event of a cancellation.
Time of cancellation (before start of Period) Amount refunded
28 days or more before start of Period 100% of the Rental Sum paid
14 – 27 days before start of Period 50% of the Rental Sum paid
1 -13 days before start of Period No Refund
Time of cancellation (after start of Period) Amount refunded
28 days before proposed new end date 100% of the Rental Sum for the unused Period
14 – 27 days before proposed new end date 50% of the Rental Sum for the unused Period
1 – 13 before proposed new end date No refund
Changes by Us
We do not expect to have to make any changes to your booking. However occasionally bookings have to be changed or cancelled or errors in information or other details corrected and we reserve the right to make these changes. If this does happen, we will contact you by telephone or email where reasonably possible. If a change has to be made or your booking has to be cancelled we will, if possible, offer you an alternative apartment of similar type and standard in a similar location for the same period. If the alternative apartment is advertised at a lower price, you will receive a refund of the price difference. However if the alternative apartment is at a higher price the new price may be payable. If you do not wish to accept a change or any alternative apartment offered or we cannot offer you a suitable alternative apartment, you may be entitled to cancel your booking and receive a refund unless this is the result of an Event beyond our Control – see below. You should tell us as soon as possible whether you wish to accept any change or alternative apartment offered or alternatively if you want a refund.
Events beyond our Control include but are not limited to the following: act of God, outbreak of hostilities, riot, civil disturbance, acts of terrorism, revolution, the act of any government or authority (including but not limited to refusal or revocation of any licence or consent), fire, flood, lightning, explosion, fog or bad weather, epidemic, interruption or failure of a utility service (including but not limited to electricity, gas, water or telecommunications), renovations and building work undertaken at the property or in the local area, strikes, lockouts or boycotts, embargo, blockade.
We are not responsible for the theft and/or damage of your personal belongings during your stay in any apartment booked. Therefore you are advised to ensure you have appropriate insurances in place. In addition, you are advised to ensure you have appropriate travel insurance to cover cancellation and medical expenses.
Reasonable care has been taken to ensure that the content of our website (and/or other means of promotion or advertising) is correct but it is subject to amendment at any time without notice. All content on our website (and/or other means of promotion or advertising) is published in good faith but you acknowledge that we cannot check the accuracy of all information provided by our preferred suppliers for whom we act as agent. Given the above factors, we do not warrant that any of the content on our website (and/or other means of promotion or advertising) accurately or completely describes any of the apartments. Our website may link to other websites and we are not responsible for the data policies, content or security of these linked websites.
Our website (and/or other means of promotion or advertising) will only have a general representation of the accommodation shown. Actual apartment size, design, fixtures, furnishings and facilities may vary.
All warranties, conditions and other terms implied by statute or common law or otherwise are, to the fullest extent permitted by law, excluded from any contract with us and these conditions shall apply in their place.
However, nothing in these terms and conditions shall affect your statutory rights if you are a consumer. Nothing in these terms and conditions limits or excludes our liability for death or personal injury resulting from negligence; or for any damage or liability incurred by you as a result of fraud or fraudulent misrepresentation by us, or any liability that cannot by law be excluded.
Subject to the paragraph above, we shall not be liable for any loss of profits, loss of business, depletion of goodwill and/or similar losses, loss of anticipated savings, loss of goods, loss of contract, loss of use, loss of corruption of data or information, or any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses.
If you are booking for, as or on behalf of a business or business employee, that business shall indemnify us against all liabilities, costs, expenses, damages and losses (including any direct or indirect consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other reasonable professional costs and expenses) suffered or incurred by us arising out of or in connection with your, or your business’s, breach or negligent performance or non-performance of these terms and conditions. If you are booking for, as, or on behalf of a business or business employee, our total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance or contemplated performance of your booking shall be limited to the fees paid to us under your booking.
Other than in relation to death or personal injury caused by our negligence, or any other liability that by law cannot be excluded or restricted, our liability to you in relation to these conditions is limited to the higher of (i) GBP £1,000; and (ii) the value of the booking made with us.
All apartments are occupied as serviced apartments and are only to be used as temporary or holiday accommodation for you, your guests or your organisation. They are not for use as the principal, additional home or residence of guests; you will not be entitled to a tenancy or an assured shorthold or assured tenancy. No relationship of landlord and tenant is created and no statutory security of tenure exists now or when the period of occupation ends. If you or any member of your party fails to vacate at the end of the period you will be charged the appropriate accommodation charges for the continued period of occupation. No persons other than the guests have the right to use the apartment.
If you fail to leave the apartment at the end of any period of occupation or on termination by Shirwell, you agree to pay and to indemnify Shirwell on a full indemnity basis against the costs of any action, including court proceedings and enforcement procedures, taken by Shirwell to recover possession of the Apartment from you.
These conditions constitute an excluded agreement under S(3A)(7)(a)of the Protection from Eviction Act 1977 (as amended) and cannot be construed as an assured tenancy under the Housing Act 1988 (as amended).
We cannot guarantee an exact apartment number prior to arrival.
The maximum number of guests allowed in an apartment is determined by the number of beds in the apartment. If the maximum number is exceeded then we may refuse access to the accommodation and/or reserve the right to charge for additional apartments.
Arriving and Departing
Apartments are available from 1500 on the day of arrival to 1000 on the day of departure. Early arrival or late departure may be available for an additional charge but cannot be guaranteed unless booked from the night before arrival or for the night after departure.
Access to Your Apartment
Key collection details will be provided to you (via your booker where applicable) prior to arrival. It is essential that you have this information with you on arrival and, where notified, contact us in advance to confirm the arrival procedure.
The procedure for departure and the return of the keys will be confirmed on arrival and before departure.
Facilities and Services
Cleaning: Your apartment is cleaned weekly. The day your cleaning is scheduled will be advised to you on arrival. Weekly housekeeping includes linen/towel change and general cleaning.
Maintenance: Routine maintenance is carried out regularly by our Management team; however, occasionally we may need access to your apartment to carry out essential maintenance. This includes the testing of the fire alarm sensors which happens every Tuesday between 1000 and 1200. We will normally give you 24 hour’s notice for maintenance all visits except in the event of an emergency when we require immediate access.
Telephone: Where telephones are provided in apartments guests are responsible for all call charges incurred during their stay. Where applicable, information is provided in the Guest Information Folder in the apartment.
Internet Access: Internet access is available in the apartments. Information about Internet access will be provided at time of booking and on arrival. Access is subject to the Shirwell acceptable use policy which in the interest of fairness and to ensure the best service for all guests limits the data download to a maximum limit of 1GB (1024MB) per day. If this limit is exceeded Shirwell reserves the right to impose a charge for excess use, see Clause 1.23 Additional Charges. At peak times the bandwidth available for connection to the Internet may be under pressure due to the number of people connecting to the Internet, both internally and externally. Shirwell recommends that activities requiring increased bandwidth such as Skype, Movie/TV streaming is limited at these times. A support service is available to assist guests connecting to the Internet but if in Shirwell’s opinion the fault is deemed to be with the guest’s equipment, no support can be provided. Guests must not interfere, move or disconnect any equipment relating to the provision of the Internet access. Guests must not use the connection to for an illegal or immoral purpose (including but not limited to file sharing), to send, knowingly receive, encourage the receipt of, upload, download, use or re use any material which is abusive, indecent, defamatory, obscene, or menacing, or in breach of copyright, confidence privacy or any other rights or which may contain viruses or other similar programmes. Shirwell reserve the right to pass on any record to the authorities should Shirwell be made aware of any such use. Shirwell reserves the right to disconnect a guest at any time without notice if, in Shirwell’s opinion they breach any of these terms and conditions, including exceeding the download limit.
Security: Guests will be provided with a set of keys to access the property and the apartment. Additional sets can be provided on request. It is your responsibility to ensure you are in possession of these at all times and that they are returned at the end of your stay. An additional charge will be made for replacements and if we are required to provide access due to lost or forgotten keys.
Interruption to services: We will make every effort to ensure that guests enjoy a peaceful stay, however, cannot guarantee or be held responsible for any failure or interruption of services to the apartment or the building, including electricity, water or any damage to telephone, broadband/ internet and other communications, including disruption or noise caused as a result of repair works being carried out in another part of the property. Where we are made aware of such failure or interruption we will endeavour to rectify such services within a reasonable period of time at our apartments, and will use reasonable endeavours to ensure any preferred supplier is made aware of, and rectifies, such problems within a reasonable period.
Management Services: Our Management team is available to ensure your stay is as comfortable and enjoyable as possible. Contact details and working hours, normally 0900 to 1730 Monday to Friday,, are made available on arrival.
Guests are expected to comply with any regulations for use of the apartment. These are available on arrival usually in the Guest Information Folder, in the apartment. If any guest breaches any of these conditions or the regulations, we reserve the right to request a guest vacate their apartment immediately without refund.
Smoking: Smoking is not permitted in any apartment or apartment building.
Pets: Pets are not allowed in any apartment or apartment building, unless specifically agreed with Haslams at the time of booking.
Nuisance: Guests are required to behave in a responsible manner, respect the apartment and their fellow guests and keep noise to a minimum between the hours of 2200 and 0700. This includes causing any sort of nuisance, disruption or annoyance to fellow guests or using threatening or abusive behaviour towards a member of staff on the phone, in writing or in person. Guests are not permitted to use the apartment for any illegal or immoral purposes. An additional charge will be made if the Management team is called out in response to a nuisance complaint.
Age Restrictions: In order to ensure our guests enjoy a stay free from disturbance non-corporate bookings may not be accepted from any paying guests under the age of 25. Proof of identification and date of birth may be requested on arrival and if not presented on request, we reserve the right to cancel the booking.
Visitors: Guests are responsible for their visitors. Non-residents will not be allowed access to the apartments after 2300 and we operate a strict no party policy.
Damage: Guests are required to keep the apartment, furniture, fittings and effects in the same condition as on arrival. Inventories and condition reports can be provided at the start and end of the stay, if required, at an additional cost. You are required to notify us of any damage, loss or broken items or matters requiring general maintenance. Any damage to the apartment will be charged in full. In the event that these are discovered after departure we will notify you or the booker within 7 days of departure with full details and where possible photographic evidence.
Cleanliness: We expect the apartments to be left in a reasonable state of cleanliness and order on departure. An additional charge will be made for extra cleaning or specialist cleaning to return the apartment to a fit state for occupation. Additional charges may include compensation for loss of revenue in addition to cleaning and repairs.
Lost Property: All your possessions should be removed from the apartment on the date of departure. We will use reasonable endeavours to retain any lost items for up to 3 months after your departure date. Email: email@example.com for enquiries relating to lost items.
Storage: Where facilities are available and at the owner’s risk, storage of luggage may be provided at an additional charge.
As a guide additional charges include, but is not limited to the following:
Breakages, loss or damage to the apartment or any of its contents —- Replacement Value
Additional Cleaning —- £50 – £100
Specialist cleaning or treatment charges where more than routine additional cleaning is required or SMOKING has occurred —- £200
Setting of fire alarm requiring visit by Fire & Rescue Service —- £75
Tampering with fire alarm smoke & heat detectors in apartment —- £30
Inventory and condition reports —- £50
Lost keys requiring replacement —- £125
Call out charge for Guests locked out —- £50
Call out charge for ‘out of hours’ non-emergency call —- £50
Outside of working hours which are Mon – Fri 0900 – 1800 – meet and greet —- £30
Extra bed ding(inflatable or rollaway £15 per night, cot £5 per night)
ADSL data download exceeding 1GB (1024MB) per day —- £250 per week
VOIP Telephone call charges —- Usage
Other services e.g. additional car parking, dry cleaning, laundry, extra cleaning are available on request
VAT and local taxes are payable on all additional charges and where the level of the additional charges is not specified in these conditions, we will charge you the actual cost together with any administration costs. Prices for additional charges may change at any time. For payment of additional charges see Clause #1.6 above.
Health and Safety
We take the health and safety of all our guests seriously. On arrival you should familiarise yourself with the layout of the apartment and building and the health and safety procedures, particularly the fire safety procedures, as detailed in your apartment.
Quality and Feedback
We are committed to providing quality accommodation and conduct regular audits to ensure that high standards are maintained at the apartments. We also welcome feedback from our guests and ask them to complete a guest satisfaction survey on departure, alternatively pease use Tripadvisor. We value this feedback which provides us with useful information on how we can improve our services further.
In the unlikely event that you are dissatisfied with any aspect of your accommodation please notify Haslams as soon as possible in the first instance. If you do not give us the opportunity to resolve a problem during your stay, this may affect the final outcome of any complaint received. We aim to deliver the best possible customer service, but in the unlikely event that you are dissatisfied with our service, please contact us by email to firstname.lastname@example.org, write to Haslams,159 Friar Street, Reading, RG1 1HE, or you can call us on 0118 9 60 1078.
We reserve the right to change these conditions from time to time. If guests are in breach of any of these conditions, we reserve the right to request that guests vacate their apartment immediately. These conditions shall be governed by and construed in accordance with the laws of England and the Courts of England shall have exclusive jurisdiction in relation to any claim, dispute or difference concerning these conditions and any matter arising from them.